Boutique luxury hospitality firm is seeking an Executive Assistant to support 4 Senior VPs. EA duties include complex calendar management across multiple time zones, being proactive in handling conflicts and making sure calendar is manageable for those you are supporting. Handle logistics for meetings, update systems and procedures including operating practices, and office layout, coordinate domestic and international travel. This EA would sit at reception and handle some office duties, including ordering office supplies, making coffee, and stocking the refrigerator. Greet and welcome guests, answer and direct phone calls, and distribute mail. Coordinate social engagements and handle ad hoc projects as needed. This role is in office 5 days a week. Great benefits including travel discounts.
The ideal candidate will have a bachelor’s degree and 3-5 years of support experience, preferably in hospitality or a comparable industry. Must have strong client services skills and be excited about the hospitality industry, possess strong verbal and written communication skills, exceptional attention to detail skills and strong technical skills (MS Office). Must have a sense of urgency and have the ability to pivot responsibilities when needed.