Executive Assistant, Office of the CEO

Summary

Progressive biotech firm is seeking a 2nd seat Executive Assistant to provide high level administrative, communication and project management support in all facets of the daily business routine for the Chief Executive Officer. This includes heavy, complex, fluid calendar management of day to day schedule of internal/external meetings and resolving conflicts, coordinate complex domestic/international travel and itineraries, and prepare expenses for the CEO and the Executive Business Partner. Maintain CRM and contact list on regular basis, process invoices and POs and coordinate team and company-wide events. Will also provide personal assistant support as needed. Handle all matters on behalf of CEO with high level of discretion and interface with high-profile professionals. Work closely and under the supervision of the Executive Business Partner to proactively stay well informed of upcoming commitments, tasks, or potential issues.

Qualifications

Completed BA/BS required. Must have at least 7+ years of Executive Assistant experience supporting senior level executives preferably within pharma/biotech, financial services or start-up. Must be polished and professional, efficient, work well under pressure and ability to work in fast-paced environment – 24/7 mindset required.  Candidate should have strong communication skills both verbal and written along with technical capabilities.  Advanced knowledge of Microsoft Office and experience with Salesforce, Concur, Asana and/or Coupa a plus.

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