Administrative Assistant – C- Level Executive & Team


Progressive biotech company is seeking a 2nd seat Administrative Assistant to support the C-Level Executive and Accounting/Financial Operations Team. Serve as true right hand to ensure seamless coordination of their business responsibilities. Responsible for all scheduling and calendar management, including proactively scheduling meetings and navigating ever changing priorities. Daily collaboration with executive to ensure priorities are reflected and maintained in the calendar. Coordinate travel including expense reconciliation.  Manage inbox and flag important follow-up items. For team, schedule meetings and internal/external calls, assist with opening bank accounts, create and manage POs and requisitions, document processing, and e-signatures through Docusign.  Utilize good judgement in making decisions for handle all matters with high level of discretion and confidentiality.


BA/BS degree required. The ideal candidate will have a minimum of 5+ years supporting senior level executives or a team of professionals in financial services or tech. Must be a strong team player, assertive, strong organizational skills and detail oriented, proactive and have a strong ability to multi-task and take ownership of processes. Ability to learn quickly and adapt to change. Must be an independent worker with the ability to follow direction and the flexibility to change direction when needed. Solid technical skills required. Must have the ability to work in a fast-paced environment with ever changing/shifting tasks and priorities.

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