Assistant to COO

Summary

COO/Corporate Secretary of publicly traded finance firm is looking for a right hand to coordinate and schedule Board meetings including all logistics around meetings–reserving meeting space, set up virtual calls, participate in calls and share presentations as needed. Will post documents on Boardvantage and create board books. Maintain document storage system on shared drive for relevant documents. Update annual D&O questionnaires and coordinate with Nasdaq on execution. Arrange travel for COO and Board members, as needed. Schedule new director orientation/meetings. Manage busy calendars for the COO and 2 direct reports. Heavy event planning including site selection and menu planning. Create agendas for meetings.

Qualifications

Must have completed BA/BS. Must have minimum of 10+ years supporting C- Level executive in a fast-paced environment (preferably financial services) with shifting priorities. Must have experience organizing board meetings as well as heavy board interaction. Boardvantage experience is a plus. Strong attention to detail and 24/7 mentality. Must have strong Microsoft Office Suite skills including proficiency in Outlook and PowerPoint.

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