Manage front of the house and reception. Answer calls, greet visitors, handle guest hospitality. Open and close office daily, restock supplies and set up meeting spaces and video conference calls. Organize team calendars; schedule meetings and appointments and maintain communal travel and meeting schedules.
Arrange travel for the team and keep updated itineraries in personal and shared calendars. Prepare expense reports for all team members and reconcile company credit card. Work with vendors for food, office supplies, cleaning and equipment. Work with building regarding maintenance, security, and access issues. Coordinate with IT department on all office equipment. Liaise with corporate office and extended administrative staff to ensure corporate policies are adhered to and shared calendars maintained. Assist with projects as needed; presentations, research, spreadsheets, binding, filing, copying, etc.
Must have a completed BA/BS degree. Must have 3 – 4 years prior experience as an administrative assistant/office manager or a hospitality role. Proficient in MS Office Suite. Excellent time management skills and ability to multi-task and prioritize work. Strong attention to detail and problem solving skills. Excellent written and verbal communication skills.