Progressive biotech company is seeking an Executive Assistant to be the point person providing administrative support to the EVP, R&D as well as other designated team members. Manage inbox and proactively schedule internal/external meetings, manage busy Outlook calendars, coordinate international/domestic travel arrangements, expense report processing using Concur, phone calls and other general administrative tasks and activities. Arrange for catering and prepare meeting materials including assisting in the development of PowerPoint presentations. Process and track invoices and contracts. Order office supplies for the department, mail, faxing and photocopying as required. Coordinate and liaise with vendors and agencies for planning meeting agendas. Additional ad-hoc projects as needed.
The ideal candidate must have a college degree and 5+ years or more experience supporting senior level executives preferably in the Pharmaceutical/Biotech of Financial Services industry. Candidate must possess professional demeanor, ability to work in a fast paced environment, be flexible, and be able to prioritize projects.